NLA New Members Round Table

NMRT By-Laws

NEBRASKA NEW MEMBERS ROUND TABLE
BY-LAWS
SEPTEMBER 2000

Article I - NAME

This organization shall be known as the Nebraska New Members Round Table (NE/NMRT).

Article II - AFFILIATION

A. NE/NMRT is a Round Table of the Nebraska Library Association (NLA).

NE/NMRT shall elect officers and adopt By-laws. No provision of the NE/NMRT By-laws shall be contrary to the By-laws of NLA.

NE/NMRT shall hold meetings, sponsor programs, and provide representatives to serve on standing committees of NLA as needed.

B. NE/NMRT is also affiliated with the American Library Association New Members Round Table (ALA/NMRT). The Chair shall appoint a member as Liaison to ALA/NMRT. This member shall be the NE/NMRT representative to ALA/NMRT.

Article III - PURPOSE

The purpose of this organization shall be

A. To provide orientation to the library profession for new members of NLA and to encourage membership and participation in national, state, and local library organizations.
B. To promote a greater feeling of responsibility for the development of library service and librarianship.
C. To actively assist the NLA in its work.
D. To promote professional growth through the exchange of ideas and information.
E. To provide an entry point for new members into the decision- and policy-making processes of the NLA.

Article IV - MEMBERSHIP

A. Payment of NLA and NE/NMRT dues shall constitute membership in this organization.
B. Membership shall coincide with the NLA fiscal year (January-December).
C. Membership commences upon payment of dues.
D. Each member shall be entitled to one vote.

Article V - DUES

A. Annual dues shall be set by NE/NMRT.

B. Dues may be paid at any time during the fiscal year.

Article VI - MEETINGS

A. The Annual Meeting of the NE/NMRT shall take place at the annual convention of the NLA.

B. Additional meeting shall be convened at the discretion of the Chair.

Article VII - OFFICERS

A. Term

Officers shall assume office immediately following the NE/NMRT Annual Meeting and shall serve until the close of the following Annual Meeting.

B. Chair - Duties

Calls, and presides at, all meetings of the Round Table and of its Executive Board.

With the advice and consent of the Executive Board, establishes any standing or special committees and liaison positions.

With the advice and consent of the Executive Board, appoints chairs for all committees, liaisons, and Editor of the NE/NMRT newsletter.

With the advice and consent of the Executive Board, fills vacancies.

Serves as an ex-officio member of all committees.

Represents the Round Table in official capacities.

Submits an annual report for publication in NLAQ.

C. Vice-Chair/Chair-elect - Duties

Presides at meetings in the absence of the Chair.

Assumes the office of the Chair at the end of the Chairs term of office or whenever the Chair is unable to complete the term of office.

Shall serve as the Nominating Coordinator.

With a planning committee appointed by the Chair, shall be in charge of the program for the Annual Meeting.

Assumes other duties and responsibilities at the direction of the Chair or the Executive Board.

D. Past Chair - Duties

Shall advise the Executive Committee on NE/NMRT matters.

Assumes other duties and responsibilities at the direction of the Chair or the Executive Board.

E. Secretary - Duties

Records proceedings of the Round Table.

Preserves all records, reports, and documents of the Round Table.

Sends notices of meetings.

Prepares, and causes to be sent, an agenda to each Executive Board member prior to Board meetings.

Handles routine correspondence.

F. Treasurer - Duties

Maintains financial records of the Round Table.

Presents an annual financial report to the membership at the Annual Meeting.

Maintains the official record of membership.

Submits quarterly and annual reports to the NLA Treasurer.

Assumes other duties and responsibilities at the direction of the Chair or the Executive Board.

G. Reimbursement for Expenses

No member in her/his role as a member of the organization shall receive a salary, wage or fee for personal services relating to activities of the Round Table. The Board may authorize reimbursement for actual expenses incurred as a result of work performed.

Article VIII - EXECUTIVE BOARD

A. Term

Executive Board members serve for the terms of their office.

B. Composition

The Board is composed of the Chair, Vice-Chair/Chair-Elect, Past Chair, Secretary, Treasurer, Awards Coordinator, Representative to ALA/NMRT, the newsletter Editor, and the Webmaster.

C. Duties

Establishes policies of the Round Table and directs its activities.

Approves the establishment of standing and special committees and liaison positions.

Advises the Chair in the selection of committee chairs and liaisons, and approves all such appointments.

Cooperates with other national, state, and regional organizations on matters of mutual concern.

By a majority vote, appoints a member to fill the unexpired term when a vacancy occurs on the Executive Board.

May serve as the program planning committee for the NLA Annual Meeting.

D. Quorum

A majority of the members of the Executive Board shall constitute a quorum.

E. Termination of Office

Any officer failing, without notice, to attend three regularly scheduled meetings of the Executive Board shall, by a majority vote of the membership, be considered resigned, and a replacement shall be named by the Executive Board.

F. Meetings

The Executive Board shall meet as necessary at a time, place, and date determined by the

Chair. Executive Board meetings shall be open to all Round Table members.

Article IX - REPRESENTATIVE TO THE ALA/NMRT AFFILIATES COUNCIL

The representative to the ALA/NMRT Affiliates Council shall be appointed for a term of one year by the Chair and shall carry out the duties listed in the current version of the ALA/NMRT document Responsibilities of Affiliates Council Representatives.

Article X - AWARDS COORDINATOR

An Awards Coordinator shall be selected by the Chair. The Coordinator shall assume office immediately following the Annual Meeting and shall serve a one-year term. The Awards Coordinator shall be responsible for the administration of awards conferred by NE/NMRT, including the NMRT Beginning Professional Award and the Mentor of the Year Award. The Awards Coordinator may solicit the aid of an Assistant Awards Coordinator as needed. The Awards Coordinators responsibilities shall include:

Provides publicity for the awards conferred by NE/NMRT and maintains current information on other awards and grants available to NE/NMRT members through ALA/NMRT.
Solicits nominations for the awards conferred by NE/NMRT and conducts the initial screening of candidates.
Presents the credentials of qualified awards candidates to the Executive Board, which makes the final decision.

Article XI - NEWSLETTER

A. The official publication of NE/NMRT shall be the Starting Line Newsletter.

B. Editor of the Newsletter

The Editor shall serve a term of one year.

The Editor of the newsletter is appointed by the Chair and serves on the Executive Board.

The Editor serves as a member of the NLA Editorial Committee.

Article XII - WEBSITE

A. NE/NMRT shall maintain a website as part of the NLA website. The website shall include:

Minutes of meetings

Current officers

By-laws

News of the organization

B. Webmaster

The Webmaster shall serve a term of one year.
The Webmaster is appointed by the Chair and serves on the Executive Board.
The Webmaster shall maintain the NE/NMRT website.

Article XIII - NOMINATING COORDINATOR

A. The Vice-Chair/Chair-Elect shall serve as the Nominating Coordinator.
B. The Nominating Coordinator is eligible to seek office.
C. Duties

Solicits a slate of candidates for NE/NMRT elections.

Sends candidates names and biographical information to the NLAQ by May 1.

Photographs are optional. May solicit the aid of an Assistant Nominating Coordinator as needed.

Article XIV - NOMINATIONS AND ELECTIONS

A. Nominees shall be members of NE/NMRT and shall consent to their nominations. Nominees for Representative to the ALA/NMRT Affiliates Council must also be members of ALA/NMRT.

B. Elections will proceed according to NLAs By-laws.

Article XV - AMENDMENTS

Proposed amendments to these By-laws may be introduced at any meeting of NE/NMRT at which a quorum is present. A majority of the membership shall constitute a quorum. Proposed amendments shall be voted on at the meeting following their introduction. A vote of two-thirds of the members shall be required to adopt any proposed amendment.

Article XVI - DISSOLUTION

A. NE/NMRT may be dissolved by a majority vote of its membership at an Annual Meeting. NE/NMRT may also be dissolved by a majority vote of the NLA Board after two years of inactivity or for noncompliance with NLA By-laws.

B. Upon dissolution of NE/NMRT, all assets shall revert back to the NLA.

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