Mailing Lists
There are 2 Mailing Lists for the Para Section:
One for the Executive Board which you are a member of if you
are an elected officer or if you are the head of a
committee
The second one is comprised of all of the current Para
members that have email addresses with NLA the email address
for this can be found on the Para
Front Page under NLA Mailing List.
Meetings:
We have two meetings a year:
- Fall General Meeting is conducted by the current chair at the Fall
General Meeting & Luncheon at the NLA\NEMA Fall Conference, we hand out citations for the previous year, honor the Para of the Year, take note of Scholarships, bring in the new officers, and talk about the next year's
Spring Conference, vote on Bylaws changes, and update Para membership on what's going on.
- Spring General Meeting is held at the Spring Conference, much less
formal just updating Para membership on what's going on, maybe vote on
Bylaws changes.
Mileage Form
Members of the Executive Board may request mileage reimbursement to one Executive Board meeting a year. The amount per mile will be determined by the Executive Board each year. Please see form for reimbursement.
NLAQ
This is the publication of NLA, we can submit articles to it, see duties of Chair, Vice-Chair,
Editor, and/or Secretary-Treasurer below.
Reports
For NLAQ see NLAQ Schedule of Submissions in every NLAQ issue
New Chair & New Past Chair need opening & closing remarks to Keynote see deadlines under
-
Keynote ProceduresChair does a report to NLA board each meeting, please send
a copy to the Para Board
Treasurer does the next year's budget, send to Para
Board Mailing List
Spring Program Chair sends a report after the Spring MeetingReimbursement Form
Members of the Paraprofessional Section may request reimbursement for items undertaken on their own with prior
permission of the Executive Board (i.e., mailing of Keynote, copies made for meetings, etc.). Please see form for reimbursement.
Scholarship
See the following Web page
parascholarship.html
Spring Conference
http://www.nlc.state.ne.us/comp/para/springconferencecheckofflist.doc
(feel free to open without scanning)
Specific duties for Elected Officials:
Chair (3 year term Vice/Chair, Chair, Past-Chair):Chairs should read over the Paraprofessional Bylaws and
Handbook, also, NLA Bylaws and Handbook
Chair will receive the Para-Chair Manual from the
previous chair & the NLA book for upkeep & information
Chair will be made a member of the Para Board e-mail group
parab@nlc.state.ne.us
Chair is a member of the Board of NLA and attends quarterly meetings
Chair keeps the Para board up-to-date on section activities and meeting plans, reports at every NLA board meeting -
this will be given to all committee members
at the meeting or send via the "board's email group" (25-30 copies)
Chair presides over all paraprofessional meetings
Chair puts out an agenda two weeks ahead of time for a
Para Board Meeting, via e-mail or mail to the Para Board
Chair will send a copy of his/her annual report to the Executive Director and the Editor of the NLAQ by July 31,
and editor of the Keynote, so that it can be printed in the fall issue of
NLAQ and Keynote. This will include a financial statement for the year
Chair keeps correspondence on the section along with the Secretary-Treasurer
Chair will do an after action report on the fall sessions to the Keynote
editor for publication
Vice-chair/Chair-Elect (one year term):
Vice-Chair/Chair-Elect should read over the Paraprofessional Bylaws and
Handbook, also, NLA Bylaws and Handbook
Vice-Chair/Chair-Elect will be made a member of the Para
Board e-mail group
parab@nlc.state.ne.us
Vice-Chair/Chair-Elect is a member of the NLA CE committee for the NLA Fall Convention
Past-chair (one year term):Past Chair
needs to do slate of candidates by April 30th and submit to the Chair of the NLA
nominating Committee (you may obtain the most recent membership list from the
head of the membership committee who in turn may get it from the NLA executive
director)
Past Chair then collects and delivers the bios and black & white photos to
NLAQ by April 30th
Secretary-Treasurer (2 year term, voted on in even
years):
Secretary-Treasurer should read over the Paraprofessional Bylaws and
Handbook, also, NLA Bylaws and Handbook
Secretary-Treasurer will be made a member of the Para
Board e-mail group
parab@nlc.state.ne.us
Secretary-Treasurer takes minutes at all General and Executive Board meetings,
and disseminates them to the membership via e-mail, then
keeps copies in the secretary bookSecretary-Treasurer keeps correspondence on the section along with the Chair
Secretary-Treasurer receives 25% of Para members dues from NLA for expenses
in the spring
Secretary-Treasurer has financial accountability of all monies received and
disbursed. The treasurer shall be responsible for these records, and will report
quarterly and annually to the NLA Treasurer and at each Para Board Meeting
Secretary-Treasurer will arrange for the signatures at the bank to be
changed (when & who)
Heads of Committees
Archival:
See Committee Duties
See retention specifications
Bylaws:
See Committee Duties
Liaison:
See Committee Duties
Gather information on other Para Websites and forward to the Para Webmaster for input to the
Web page
Announce in the Keynote or on the NLA Mailing List any events of Para interest
Membership:
See Committee Duties
See that our home page
http://www.nebraskalibraries.org/PARA/ is sent to new members, and they get any current freebies we have available
Newsletter:See Committee Duties
Editor should read over the Paraprofessional Bylaws and
Handbook, also, NLA Bylaws and Handbook
Keynote Procedures
Nominating:
See Committee Duties
See Past Chair duties
Publicity:
See Committee Duties
Does publicity for the section along with the Chair, Program Chair, and Keynote Editor
Keeps back issues of Keynote, Spring flyers or Web pages, NLA Fall Convention Program
in the photo/picture book
Keeps up the section photo/picture book
Takes pictures at all Para events
Publicize the Para of the Year and with the assistance of the Para Board
select one, then arrange for the $50 check each year for Para of the Year from
the Treasurer, and a one year membership to NLA. We do only one a year per vote
from the board on August, 2003
Each year at convention this committee makes up citations for the following:
Para of the year, outgoing chair, outgoing secretary-treasurer also any
outstanding jobs that Paras did for the year
Spring Program:
See Committee Duties
May request program ideas from the Para Executive Board
See Spring Conference section
above
Retention Schedule for
Documentation - Being Revised Summer 2007
Agendas - Board Meeting Agendas will be kept in the Chair's notebook for
2 years only no archiving.
Bylaws - Bylaws most recent version up on the
Web. The last 5 years on
paper, kept in archival bin with secretary. Send older Bylaws to the Executive
Director of NLA for routing to Nebraska State Historical Society.*
Chair's Report to the NLA Board - Chair keeps most recent 5 years in
Chair's book. Sends older reports to the Executive Director of NLA for routing
to Nebraska State Historical Society.*
Correspondence - Chair & Secretary keeps most recent 5 years in Chair's & Secretary's books. Sends older correspondence to the Executive Director of NLA for routing to Nebraska State Historical Society.*
Evaluations - From sessions at NLA & our Spring Conference,
keep one year then destroy
Handbook - Handbook most recent version up on the
Web page. The last 5
years on paper, in archival bin. Sends older Handbook versions to the Executive
Director of NLA for routing to Nebraska State Historical Society.*
KEYNOTE - Editor keeps most recent 5 years as a paper copy.
Sends older Keynotes to the Executive Director of NLA for routing to Nebraska
State Historical Society.*
List of current Officers and Committee Chairs - Chair will print yearly
(most recent version is up on our Web page) and keep the last 5 years on paper
in Chair's book. Sends older lists to the Executive Director of NLA for routing
to Nebraska State Historical Society.*
Membership Lists - Membership Committee Chair keeps most recent 5 years
in archival bin. Sends older lists to the Executive Director of NLA for routing
to Nebraska State Historical Society.*
Minutes (Executive and General meeting minutes) - Secretary keeps most
recent 5 years in archival bins. Sends older minutes to the Executive Director
of NLA for routing to Nebraska State Historical Society.*
Scrapbook - Spring Meeting Programs, Registrations, Pictures, and
associated other documentation - Publicity Committee Chair keeps up the
Scrapbook with the last 5 years. Sends older correspondence to the Executive
Director of NLA for routing to Nebraska State Historical Society.*
Treasurer's Reports - Treasurer keeps most recent 5 years in Treasurer's
book. Sends older reports to the Executive Director of NLA for routing to
Nebraska State Historical Society.*
Web Page - printed out by the Webmaster
yearly, at least, and keeps most recent 5 years as a paper
copy in its own binder. Sends older copies to the
Executive Director of NLA for routing to Nebraska State Historical Society.*
* Archives go to the Vice-Chair, he or she in turn forwards to the
Executive Director of NLA once a year, in January, as a combined effort of the
Paraprofessional Section, as per the Retention Schedule for
Documentation above. There is an archives policy in the NLA handbook under section 2, Archival Records Policy.
Paraprofessional Section Home Page
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