Nebraska Library Association

Paraprofessional Section

Para Retention Schedule

Revised December 4, 2009

In general the Para Section keeps a great deal of their past documentation right on their website.

 Agendas - Para Board Meeting & Para General Section Meeting Agendas will be kept in the Chair's notebook for 5 years. Disposed of after this time frame.

 Bylaws - The most recent version of the Bylaws are up on the Web, along with older versions. Bylaws Chair has paper copies in their notebook, these documents are never weeded.

Chair's Report to the NLA Board - Chair keeps most recent 5 years in Chair's book. Disposed of after this time frame.

Correspondence - Chair (Vice, Current, Past) , Secretary\Treasurer, and each Committee Chair keeps most recent 5 years in their books. Disposed of after this time frame.

Evaluations - Evaluations from sessions at the Para Spring Meetings, paper copies one kept for 1 year then destroyed. Evaluations are typed up and sent to the board email group so they are archived there, and the Spring Meeting Chair keeps a printed copy of the board email of the evaluations in their book.

Handbook - Handbook most recent version up on the Web page, we do not archive older versions.

Keynote - Editor keeps most recent 5 years as a paper copy. Copies of all Keynotes can be found on the Web.

Officers and Committee Chairs - Current listing available on the Web site. Officers & Chairs from previous years may be may be found off of the Para history page.

Membership Lists - The most recent list can be obtained from Memberclicks, or requested from the NLA Executive Director. Copies of Membership listings from years past may be found off of the Para history page.

Minutes (Executive and General meeting minutes) - Secretary/Treasurer keeps most recent 5 years in their notebook. Past minutes can be found on the Web.

Para Email Group Archive - Emails to the board are archived at the Library Commission, summaries of email discussions between meetings is kept by the Secretary and included in meeting minutes.

Publicity Book /Scrapbook - Spring Meeting Programs, Registrations, Pictures, and associated other documentation - Publicity Committee Chair keeps up the Scrapbook the current book is available at Spring Meeting (Lincoln site) or at the Fall Conference at the Para Table.  All books are available at the Nebraska Library Commission please contact the Publicity Chair.

Spring Meeting Chair Book - The Spring Meeting Chair weeds handouts from meetings after 3 years (copies are in the Publicity Books), registrations may be kept for 2 years than destroyed, evaluations printout may be kept for 3 years than destroyed, everything else is kept.

Treasurer's Reports - Treasurer keeps most recent 5 years in Treasurer's notebook. EOY Budgets can be found on the Web.

Web Page - Live version only no archives, the Internet Site Coordinator backs up the whole NLA Web site of which the Para Web site is just a portion of it.

 

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