NLA BOARD MEETING MINUTES        

Friday, January 12, 2006 —11:00 am

UNO Library

Omaha, Nebraska

 

         

  1. Call to order                                                               Beth Goble

The meeting was called to order at 11:10 a.m.

Present were Beth Goble, Mike Poma, Sally Gibson, Brenda Ealey, Lisa Olivigni, Karen Frank, Judy Henning, Jean Hurst, Rose Schinker, Nadine DiBacco, Devra Dragos, Jan Boyer, Toni Reese, Julie Beno, John Bernardi, Gayle Roberts, Kathy Thomsen, Charlene M. Harris, Mary Cassner, Scott Childers, Kathy Jacobs, Ted Smith, Melissa Cast-Brede, Ken Winston, and Diana Johnson.

1.      Announcements

Gayle made facility announcements. Beth introduced Kathy Thomsen as the new executive director.

2.      Approval of Agenda  

Lobbyist report by Ken Winston to be given out of order to accommodate Ken’s arrival time. Finance Committee Chair & ALA Councilor reports given earlier time on agenda.

3.      Correspondence

Received emails announcing mobile exhibit from TRACES Center for History and Culture & from ALA President re end-of-year giving to Cultural

Communities Fund. Received letters from ALA Executive Director urging state chapters to help Gulf Coast libraries through Adopt-a-Library program, ALA National Library Legislative Day thanking us for $100 contribution, ALA Executive Director with resolution passed at ALA/New Orleans, “Resolution on Taxpayer Bill of Rights Laws”, and a Christmas card from Qwest Center. Sent thank you notes to applicants for NLA Executive Director position.

4.      President’s Report

Written report - Worked with search committee for Executive Director, attended Sally Payne’s reception, attended Legislative Committee meeting, Finance Committee meeting, met with Mary Cassner re Bylaws/Handbook, and contacted Embassy Suites regarding hosting the 2009 NLA/NEMA

Conference.

 

  1. Secretary’s Report                                                    Diana Johnson

Motion made by Devra Dragos and seconded by Jean Hurst to approve the report with correction on E2 to omit the phrase, “which will be held at the Qwest Center” and I9 to change of Legislative Day dates in 2008 to February 13 and in 2009 to February 11.     Motion carried.

                                               

C.   Treasurer’s Report                                                   Devra Dragos

      Revised reimbursement page on web site. Plans to cash out one of 4 CDs with Ameriprise when it matures in July and move it where it can yield more interest.     

 

D.    Unfinished Business                                                     

1. Ad Hoc Committee/Compensated Positions         Brenda Ealey

Brenda gave report for Joan Birnie. Revisions on contracts were highlighted. Jan raised point of waiving NLA membership dues for compensated positions. Motion made by Jan and seconded by Toni to have waiver in all contracts. Motion passed.

Internet Site Coordinator #2 under relationships & accountability to remove name of a specific provider e.g. “works with NLA’s host server provider.”

Lobbyist Devra raised question of paying the IRA mileage rate where others are paid $.25 mile. Motion made by Jean and seconded by Melissa to table lobbyist contract until research done on reason for IRS payment as opposed to $.25 per mile. Motion carried.

Executive Director – Jan raised question about #3 in responsibilities that March is too late to be sending first reminder for dues. Consensus was to strike “in March.”

NLAQ editor – Strike #13 in responsibilities re NLAQ post office box and add new #13 “ to arrange with database provider for online access to NLAQ.”

Contracts of all with exception of lobbyist approved. Beth thanked all who worked on Ad Hoc committee.

2. AFCON representative                                         Beth Goble

None found yet. Brenda & Melissa will try to find volunteers to fill the position. 

 

 E.    New Business   

1.  Young Adult Round Table                                                Julie Beno

Julie will email YART petition when Bennet Martin library computers up, for NLA Board approval by end of Jan. so voting by membership can take place at Conference in Oct. (NOTE: The petition was approved by the Board in January via email vote)

2.  NLA Board Goals for 2007                                              Beth Goble

1)      Legacy fundraising needs volunteers to work with finance committee on ways to show membership purpose of money,

2)      2) need to sign contract for 2009 Conference in Omaha.  Will set up ad hoc committee to research location for Conference. Joan, Beth, Rose, and a NEMA representative asked to work on this project.  (NOTE: Judy and Pam Springer subsequently discussed this and Pam will be the NEMA member of the committee

3)      Charlene would like Nebraska to participate in ALA leadership program,“Emerging Leaders,” and have NLA sponsor an applicant in 2008. Charlene will research this.

4)       

F.       General Reports                                                          

1.          ALA Councilor                                                   Mike Poma    

Written report – Mike will attend ALA Midwinter Conference in Seattle this month.

 

2.       MPLA Representative                                       Julie Beno

Written report - First meeting will be Jan. 17.  She is responsible for MPLA newsletter items, especially out-of-ordinary news items.                            

3.      NEMA Representative                                       Judy Henning

 Meeting tomorrow, and reported that the NLA Conference this year will conflict with another teacher conference scheduled at the same time.      

4.      Executive Director                                               Kathy Thomsen         

 Written report - Reported 263 paid memberships as of 12/31/06. Included are 47 new members and 16 student members. Met with Maggie Harding to learn duties of position. The installation disk for the membership database software that Maggie has been using is missing, so it can’t be installed on Kathy’s computer. (see discussion on Memberclicks under Internet Site Coordinator)

5.  Internet Site Coordinator                                                 Scott Childers Written report - Migration to new host went well except for access to online membership information and Golden Sower link. Will probably need to rebuild membership database. Showed new web site and asked about putting comments on page. Group showed little enthusiasm for this idea. Scott prefers Memberclicks or similar integrated services that combine more than one function, rather than using separate software. (e.g. Memberclicks could be used for online membership registration, membership database, conference registration, online voting) A question was raised about the timeline for changing bylaws to permit online voting. The change can be presented to the membership for a vote without waiting for the October general meeting. Lisa moved & Charlene seconded that Scott be authorized to subscribe to Memberclicks. Motion carried.

6.   Lobbyist                                                                            Ken Winston

Written report - Has met most of new senators.  Has not seen legislation on library issues yet. Library systems benefit bill will probably be introduced by Senator Kruse.  New Senator Amanda McGill will speak at Legislative Day.    

7.   2006 Conference Coordinator                                         Sally Gibson

Written Report– Profit is $10,171.63, down from previous years, but higher cost of Qwest Center accounts for most of difference.                               

8.   NLAQ Editor/Publications Committee                           John Bernardi

 Written report  - He was happy with new design of last issue.                          

9. State Advisory Council                                                      Jan Boyer

 No report                   

 

G.    Section Reports

1.      College & University                                                     Melissa Cast-Brede

Written report - Will cosponsor 2007 spring meeting with TSRT May 18 with theme, The Next Generation Library. Sharon Mason will serve as chair of Bylaws Committee to review section bylaws.                                       

2.      Paraprofessional                                                            Gayle Roberts

Written report - Met in Dec. & proposed a special mailing to non-NLA librarians encouraging them to join. Decided spring conference programs and will offer two $16 scholarships to attend Legislative Day. Discussed treasury transfer to NLA treasurer and withholding of funds.                                                   

3.      Public Library                                                                 Nadine DiBacco

 Written report - Hosted reception for Sally Payne, Excalibur Award recipient, met with section officers to discuss officer duties and transfer files and plan spring meetings. Dates, places & contacts for spring meetings were set. Appointed Excalibur Award Committee.                                            

              4.   School, Children's & Young People                  Toni Reese

No report                  

5.   Special & Institutional                                      Erin Egan-Osburn

Written report - Erin absent but section will meet to discuss spring meeting and Fall Conference programs. Requests have been sent for program proposals to S & I section members

 6.   Trustees, Users, & Friends                             Charles Gordon

  Written report - News alert to be included in Systems newsletters early in 2007

  regarding new trustees manual. Trustees asked to serve as greeters on

  Legislative Day. TUFS board will meet to study future options for the TUFS

  Section.                                            

H.   Round Table Reports

1.      ITART                                                                  Jean Hurst

No report                                                        

2.      NMRT                                                                  Charlene Maxey-Harris

Written report - Met Dec. 8 and discussed treasurer position, spring meeting ideas, Fall Conference program ideas and filled open positions: Amy Barr, Awards Coordinator and Laura Johnson, Newsletter                                             

3.   TSRT                                                                    Jan Boyer

 Written report - Reports 43 members in Dec. & will sponsor one person to attend NLA/NEMA Conference. Newsletter no longer published, web site used to provide info to members. Are considering ideas for programs at the Fall Conference

 

 I.   Standing Committee Reports                                        

1.      Finance                                                               Birnie/Dragos

Written report -  The committee met Dec. 15 & discussed the 2007 budget and

fundraising for NLA Legacy Fund. Devra presented the proposed 2007 budget as a Finance Committee motion, which was approved by the Board. Changes were from the 2006 budget included deleting lines for NLA Library Sales and Convention Seed Money, and adding lines for Web page expenses ($2,000), One Book/One Nebraska ($500), NLA and ALA Legislative Day expenses ($400). The Scholarship & Publicity committee lines were reduced and the Diversity and Intellectual Freedom Committee lines raised. Budget deficit will be $8,235.38.

2.       Auditing                                                             Rose Schinker

Written report - Handbook needs to reflect joint auditing with NEMA for the Conference.  Group determined that the auditing committee does not need to be bonded since committee does not handle money.

 

   3.   By-Laws & Handbook                          Mary Cassner

 Written report - Asked Section & Round Table chairs to check NLA Handbook

 for latest version of their bylaws and to check for statement that their bylaws

 comply with NLA bylaws.

3.   Citation                                                              Carolyn Dow

Written report - Will award Senator Lowen Kruse the NLA Library Champion  Award on Legislative Day. Committee needs to track all awards.

   5.   Continuing Education                                        Lisa Olivigni

   Written report - Met Nov. 27 and discussed sponsorships of sessions & drew up

   proposal form, which was posted Jan. 9. Set a goal of recruiting at least 3

   program proposals from sections/tables. Due date for proposals is Mar. 23

   6.   Diversity                                                            John Bernardi

   Written report - First meeting scheduled for Jan. 29   

   7.   Publications                                                       John Bernardi

   NLAQ winter issue    distributed in Dec. with some minor mistakes. New

    graphic designer helped with layout. Also see H8.                 

8.       Intellectual Freedom                                       Brenda Ealey

Written report - Will meet Jan. 25 to plan workshops fulfilling Nebraska commitments set at Law for Librarians conference & plan ideas for Banned Books week celebration.                                              

9.       Legislative                                                       Ted Smith

Written report - Met Nov. 30 & Jan. 5 to plan Legislative Day. Registration forms mailed to members in Dec. & invitations to senators mailed Jan. 10. Speakers for day’s events include Senator Amanda McGill, former senator Marion Price, Rod Wagner, Ken Winston and Karen Kilgarin, lobbyist for the NE State Education Assn. Ten senators coming thus far. Invitations sent to Governor, Lieutenant Governor, and Speaker.                            

10.  Membership                                                     Karen Frank

 Written report - New form will be in next NLAQ                            

11.  Nominating                                                       Joan Birnie

 No report                                                   

12.  Publicity                                                            Janet Greser

 No report                                       

13.  Scholarship                                                       Kathy Jacobs

Written reports – Another silent auction planned for Conference.                       Becky Pasco has agreed to accept all scholarship applications and 

                scholarship announcements will go out soon to list serves and NLAQ. 

 

  J.   Informational – Kathy Thomsen appointed director of Lexington Public Library.

 

K.  Adjournment – Beth adjourned the meeting at  2:45 p.m.